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Reunions

FREQUENTLY ASKED QUESTIONS

When? Start: Sunday, 07 October, 2018
End: Thursday, 11 October, 2018
Where? Hotel Eleganté Conference & Event Center
2886 S. Circle Drive
Colorado Springs, CO 80906
Reservations: 719-576-5900
Concept? We will conduct an opening meeting, have a Hospitality Room available throughout the reunion, and have a cocktail reception and banquet on the last night with a photo shoot. Beyond that, for the other days, we have arranged for a series of optional tours/events for your consideration. Structure the rest of your reunion with the mixture of Hospitality Room fellowship and touring that suits your comfort level. In addition, we are providing an opportunity to attend the Air Force–Navy football game on 06 October, 2018 prior to the start of the reunion. The hotel has set aside rooms to accommodate football game attendees.
Schedule? Sunday, 07 October – Check In. Welcome meeting in the evening.
Monday, 08 October – Entire day free or optional tour of Air Force Academy, Garden of the Gods (with lunch) and Helen Hunt Falls
Tuesday, 09 October – Entire day free or optional tour of the National WWII Aviation Museum, lunch at the Airplane Restaurant and then a tour of the Olympic Training Center
Wednesday, 10 October – Free day or optional tour on the Royal Gorge Railroad with lunch; photo shoot, cocktail party and Final Banquet in the evening.
Attending game? Those attending the Air Force–Navy Football game on 06 October should catch our chartered bus at the hotel on the morning of the football game. The hotel has set aside rooms on 05 & 06 October for those attending the football game. The exact time of bus pickup is TBD and we will promulgate this information to attendees separately.
Reservations? To reserve at the negotiated price call 719-576-5900, identify yourself as attending the USS Taylor Reunion and cite Group Reservation #1734685. You may also use the following link to reserve your stay at Hotel Elegante’ Conference & Event Center. You must guarantee your reservation with a first night room deposit or major credit card. You must give at least a 24 hour notice of cancellation.
How Much? $109 per night + state and local taxes for single or double occupancy ($120.17); $119 for triple and $129 for quad occupancy. The cutoff date for obtaining this rate is 05 Sep 2018. After this date the hotel will release our room block and you will have to compete with everyone else desiring a room at the hotel. This reunion rate is good from 02 Oct thru 13 Oct assuming you book the room before the cutoff date or before the hotel is fully booked. Room availability from 02 Oct thru 04 Oct and from 11 Oct to 13 Oct (3 days + and 3 days -) is not blocked, so you are subject to availability for those dates. Therefore, make reservations early!!
Check-In/Out? Check-in time is 3:00pm. Guests arriving before 3:00pm will be checked-in based on the availability of clean and vacant rooms. Check-out time is 12 Noon.
Handicapped? The hotel is ADA compliant. Handicapped rooms are available. During our tours, however, portions of the places that we will visit may not be fully ADA compliant. TELL US IF YOU WILL NEED ASSISTANCE!!!
Breakfast? Room Rates include a full breakfast buffet.
Lunch/Dinner? There are plenty of places to eat both in the hotel and in the area. Within the hotel there are three restaurants. There are also 22 restaurants within less than a mile. The optional events on 08, 09 and 10 October include lunch. On Wednesday, 10 October we will have a pre-paid banquet at the hotel preceded by a cocktail reception. 
Banquet Menu? For each person in your party please make a menu selection and list it on the attendance sheet. The choices are:
CHOICE 1 – Grilled Flat Iron Steak with a Forest Blended Mushroom Demi Glaze served with Garlic Mashed Potatoes, Green Beans
CHOICE 2 – A-Line Chicken Breast topped with a hearty Hunter’s Sauce of Tomatoes, Mushrooms and Pearl Onions served with Blended Wild Rice, Green Beans and Roast Red Peppers
CHOICE 3 – Large Ravioli Shells Stuffed with Assorted Seasonal Vegetables and Served with Marinara Sauce.
You can change this choice at any time up to 10 days before the reunion banquet.
Getting Around? The hotel offers a free shuttle service to downtown, the Cheyenne Mountain Zoo, El Pomar Carriage Museum, several restaurants and movie theaters nearby.
Hospitality? The reunion “Hospitality Room” will have beverages (including beer and wine) and snacks available. Please do not depend on the Hospitality Room for meals.
Wi-Fi? Wi-Fi is complimentary and is available in the Hospitality Room.
Parking? Parking at the hotel is plentiful and free. Parking is available for those with RVs but hookups are not.
From Airport? Colorado Springs Airport is located six miles and 10 minutes from the hotel. Direct flights are available from Seattle/Tacoma, Salt Lake City, Las Vegas, Los Angeles, Phoenix, Dallas/Ft. Worth, Houston, Chicago, Atlanta, Orlando, and, very recently, Washington, DC  (Dulles). The hotel offers roundtrip airport shuttle service complimentary. Call the hotel at 719-576-5900 the moment the “all clear” is given on your inbound flight.
Amtrak Service? There is no Amtrak train station in Colorado Springs. It is possible to book combination train and bus tickets to/from Colorado Springs on the AMTRAK web site.
Uniform of Day? Dress for optional events is casual. Dress for the cocktail reception and the banquet is business casual (slacks and polo shirt/aloha shirt for men, skirt and blouse for women).   
Reunion Cost? Your cost for attending the reunion is $125 per person plus the cost of any optional events. This amount is payable to the USS Taylor Reunion Association and covers the costs of the reception and the banquet; refreshments; mailing expenses; publishing a directory, etc.
Payment? You can register and pay for the reunion online. Or you can pay for the reunion by sending a check for the appropriate amount made out to The USS Taylor Reunion Association. Mail to:
        USS Taylor Reunion Association
        C/O James G. O’Neill
        14200 Hollows Drive
        Montpelier, VA 23192
Other Costs? You are responsible for your room rental, meals (except for breakfasts at the hotel and those provided on tours and the final banquet), cash bar expenses and any other excursions you take on your own during free time. From the hotel’s perspective you are responsible for “incidental expenses” and you will be required to leave a valid credit card authorized in the amount of $50 to cover any potential “incidental expenses”.
Silent Auction? We are always on the lookout for items to include in the silent auction, particularly if it relates somehow to the USS Taylor (but not necessarily!). If you have such an item to donate, please let us know and bring it with you to the reunion.
Archives? We are trying to collect as much information as possible about the history of the USS Taylor. This includes information about its sailors and their careers, port visits, incidents at sea, etc. This is information to display on our website http://usstaylor468.org/. The missing link in the history of the USS Taylor is any photo, media report, or anything at all which shows or records the original commissioning of the ship on 28 August, 1942 at the Boston Navy Yard, Charleston, MA. Please send any archive items to:
        Robert L. Cashin
        133 Bradstreete Crossing
        Plymouth, MA 02360
        (617) 413-2765
        rlcashin@verizon.net
Taylor Artifacts? We are trying to identify any artifacts (e.g., flags, pennants, cigarette lighters) that help define the history of the USS Taylor. Our goal is to identify a museum that will reliably store and display these items, thus maintaining the ship’s history after we are gone. If you have any please notify Bob Cashin using the contact information above.
Volunteer? The reunion will not function without volunteers. Please see the list of volunteer positions on the signup sheet and consider volunteering. 
Ship's Store? We will have a Ship’s Store in the Hospitality Room. Click for pdf to order. You will be able to purchase USS Taylor ball caps and limited other items there. We are no longer able to acquire the “Patriot shirts” that we have sold in the past, although we still have a small inventory.  We have replaced the Patriot Shirt with a new golf shirt design that you can preorder on the signup form that is part of this letter. We are not setting up an on-line store so please plan on picking up golf shirts and other Ship’s Store items at the reunion site.
Sign Up? On the signup sheet please make a decision as to what optional events you wish to participate in. See the last two pages of this letter for information. With whatever flexibility we have in organizing events and buses, we will try to honor your wishes. Insufficient signup may cause the cancellation of an optional event.
Critical Dates? 01 March, 2018 – Last day to sign up for the football game.
01 August, 2018 – Last day for 2018 Directory information input.
06 September, 2018 – USS Taylor block of rooms released.
23 September, 2018 – Last day to sign up for optional events.
23 September, 2018 – Last day  to make a banquet menu selection.
Risk? What if I sign up early and need to cancel? We are not using a destination management company for this reunion so there is very little risk to your finances in signing up early. In the event that an emergency or an unforeseen event forces you to cancel, we will make every effort to refund as much of your money as we can. Once we have purchased event tickets or a meal, however, we cannot refund the associated money. We will also deduct a reasonable fee for the % of bus usage that others would have to absorb.
$125 Reunion Fee:
Can be fully refunded up until we submit the banquet order which is two weeks prior to the reunion. After that we can refund $75.
Hotel Rental:
Requires 24 hour notice to the hotel. The USS Taylor (DD/DDE-468) Reunion Association is not involved in this matter.
Airfare: We suggest buying travel insurance.
Football Game: In March, 2018, if you signed up for the football gameand paid, we will purchase non-refundable tickets and forward them to you by traceable mail (you will have to sign for them). They will be your tickets to dispose of in the event of cancellation. A refund of no more than $40 (bus fare) is possible.  
Other Optional Events: We can refund the full tour amount up until the purchase of event tickets or a meal. Times vary per tour and per event. If we purchased it, we cannot refund for it.
Identification? You should have a picture ID with you while on optional tours. The Air Force Academy requires one (at least a driver’s license) for entry. Other venues may offer discounts for veterans, WWII veterans, etc.
Altitude? Colorado Springs has an altitude of over 6000 ft. If you are concerned about your body’s reaction to being at this altitude we recommend arriving at least a day early to allow your body to adjust. Also the high, dry, air can easily cause dehydration, so plan on drinking much more water than normal. Frequently it is really dehydration that some people have experienced, not shortness of breath because of the altitude. Over 460,000 people live in Colorado Springs, so it is possible to adjust. Temperatures can vary widely throughout a single day so dress in layers when traveling about or on tours.